Email inboxes can be very scary places. It’s so easy for them to become overcrowded, which can lead even the best of us to missing important emails. This post will show you the things to think about when organizing your email. There is no one way to do this. It’s all up to your own personal preferences.
First and foremost, you need to decide on the general lay out of your email. Do you want to use folders or have all emails in the main inbox? Do you need an archiving system or are you comfortable using the search option to find older emails? This all depends on how your own brain functions and what you are able to keep up with. I’m a little anal sometimes, so I have a folder for everything and I keep emails for years just in case. It’s what works for me.
Second, how do you want to keep up with tasks in your emails? I know that a lot of my emails require action on my part. There are a variety of ways to keep the tasks straight. You can write the task down in your task making app, flag or star the email, or leave the message as unread until you finish it. Personally, I keep emails that still need attention in my general inbox and once the task is done, I move it into my archives. Again, this all depends on personal preference.
Third, you should decide how you want to save emails and what items you want to delete. Some people like to save all of their emails, while others only save the emails they really need. It depends on what is important in your emails and what you want to save. I’m relatively stingy with the emails I keep, because once I have them archived I rarely go through and delete them.
I think the biggest takeaway is to organize your inbox how you see fit. Evaluate what is bothering you about your current email set up and start from there. It will make you feel much better and help you to stay more organized once you have a system for dealing with your emails. Then you don’t have any more emails getting lost in your inbox.
What are your tricks to keeping your email clean? Do you have any advice for them rest of us?