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How I Schedule My Day as a Virtual Assistant

How I Schedule My Day as a Virtual Assistant

One of the joys of being a virtual assistant is that I don’t have a boss. There is no one looking over my shoulder as I go about my days, I’m in charge of my own time. I’m going to tell you the way I spend my days as a virtual assistant.

Morning

I’m usually out of bed by 8:00. I’ll usually shower, eat breakfast, and plan out my day. I use three things to structure my day. First, I look at my to-dos in my OmniFocus. Then I add the things I want to get done into my bullet journal so I can see them all on one page. Then I use Google Calendar to map out how long I want things to take throughout my day. This also reminds me of any appointments I might have. Usually, this step takes me about 10 to 15 minutes.

Business Work

I use the first hour of my day, from 9-10, to work on my own business. I’m still in the process of finding clients, so it’s important I prioritize this, which is why it’s the first thing in my day. I usually check my email and send any emails I need to. I also source clients and brainstorm improvements I can make to my current business plan. Once I have the number of clients I want, I’ll move this to later in the day or make it fewer days in the week. Until then, it will continue to be in the most important slot in my day.

Client Work

I then do client work. The duration of this is different every day depending on what I currently need to accomplish for my clients and potential clients. It’s hard to generalize since each day is different, but I prioritize based on deadlines and work hard during my client’s time. I want to get the most amount of work done while I’m on their dime.

Other Work

During the remaining part of the day, I get my odds and ends done. I usually spend time working on my proofreading course and on this blog. I also babysit three days a week, so I spend time with a baby most afternoons. These odds and ends are less important to get done, so I put them later in the day.

Fun

Around 4 or 5 I usually complete my day and then I can do things purely because I like them (though I do enjoy my job quite a bit.) Usually, that means crocheting in front of the TV (the show I’m watching right now is NCIS.) I also enjoy baking and hanging out with my friends. It’s whatever I want to do. Since I don’t have set hours in an office, I need to make sure I’m not always hustling and have time to relax.

Nightime

I start my bedtime routine around 9:00. I have a pretty strict evening routine. I shut down my computer, tidy my house, layout my breakfast for the morning, and brush my teeth. I usually get to sleep around 10 or 11. I know that I need a lot of sleep so I try to get to bed as early as I can.

This is a general idea for my day. Every day is a little different and I can bend this day however I need to, would like, which is one of the greatest perks of being a virtual assistant. If becoming a virtual assistant is something you want to look into check out this article by Gina Horkey. If you have any questions, just leave a comment. I always respond.

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Virtual Assistant Goals: 3 Month Update

Virtual Assistant Goals: 3 Month Update

I’m updating my last post: My Virtual Assistant Goals. I’ve achieved a few goals, worked on a few more, and added some more still. It’s important to keep these goals at the front of my mind, so I’ll be updating them every three months or so. I hope these goals might be able to help you envision your virtual assistant journey.

Completed Goals:

 

Short Term Goals (3 Months, December)

  • Get More Clients
    • Getting my first client is awesome! Now I need to keep working on getting more.
  • Build Social Media Skills
    • I do social media management for my client. I need to do a deeper skill dive so I am ready for how her business will grow.

Medium Term Goals (6 Months, March)

  • Get (Even More) Clients
    • I want to be able to fill my time working for my clients. I’ll probably be working on recruitment for a while.
  • Build Needed Skills
    • I know that there will be more skills I will need to expand on going forward.

Long Term Goals (August)

  • Be Part-Time Working at Home
    • It can take up to two years to build a strong virtual assistant business, I hope to be working part-time at home with a solid income at the end of a year.

If you have any questions, please leave a comment. If you want to see the services I offer, please check out my Hire Me page.

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How I Got My First Virtual Assistant Client

How I Got My First Virtual Assistant Client

I’m just starting out as a virtual assistant and it’s scary. I know who my ideal clients are, but I have very little idea about finding them. I’m sure if you are starting out on your journey, you are feeling the same way. This is how I found my first client.

Cold Emails

I started my virtual assistant search by sending out cold emails. This means that I basically just started emailing bloggers and other people that I have services they might be interested in. I stayed with people that I already follow and fit within my demographic (web-based small business owners). That’s when I decided to email my current client. She literally emailed me back with “Call me” and her phone number.

It’s Who You Know

I know that old adage is frustrating to read again and again, but it’s true; it’s all about who you know. My client is a life coach that I met through my last job. I worked with her several times over the two years I had been there and had recently met with her. I knew that she owned her own business that appeared to be out of her home. She’s the kind of client I was looking for, so I decided to take the plunge and email her. As you read above, it paid off.

That First Talk

She said, in our first conversation, that she had been looking for someone to help her with her social media accounts and her website for a while, but hadn’t found someone she knew she could trust. My email was like a godsend to her (and her accounts definitely need some help, she’ll be the first to tell you). After that first conversation where we set my wage and hours, I got started. I already know I love this and I’m so excited to see where this leads her and her business.

If you are setting out on your virtual assistant journey, keep your mind open about the people you know. Sending a polite email never hurt anyone and the worst they can say is no! I’m going to be brainstorming any more people I might know who fit into my demographics. If you want help starting your business, please try out 30 Days or Less to Virtual Assistant Success. It is an awesome resource and has helped me so much in starting this journey. Good luck!

My Virtual Assistant Goals

My Virtual Assistant Goals

Before I share my goals with you, I think I should tell you what exactly a virtual assistant is. At it’s most basic, a virtual assistant is someone who works online for either a person or business to help them move their business forward or help them work less. This can include a lot of different things. It can be managing social media, proofing content, bookkeeping, or basically any skill you can show virtually. It’s almost anything you need it to be.

I want to work from home. I have or can build the skills that a lot of virtual assistants have. Recently, I started an online course called 30 Days or Less to Virtual Assistant Success in order to have a basis to launch my virtual assistant business. And with that basis building, I have some goals for my future.

Short Term Goals (3 Months)

  • Complete 30 Days or Less to Virtual Assistant Success
    • I’m giving myself plenty of time since I have a full-time job and am moving across the country.
  • Get (at least) One Client
    • It scares me to even write that! But I think throwing myself in is the best way to go.

Medium Term Goals (6 Months)

  • Have More Than One Client
    • The only way to build a business is to build the client base.
  • Build My Skills
    • I’m purposefully leaving this one open ended. I don’t know which skills are going to help me the most until I get through 30 Days and start working.

Long Term Goals (1 Year)

  • Be Part-Time Working at Home
    • It can take up to two years to build a strong virtual assistant business, so I’m hoping I can switch to a part-time job once I’ve been working on this a year.

Right now, this seems to be the most viable of my work at home ideas, or at least, it requires the least amount of training. I’m hoping to grow it a bit before I move, so I might be able to move with only a part-time job. We’ll see because the biggest thing I need to be while building this business is realistic. I definitely don’t want to be trapped in my big dreams and forget to look at the bigger picture.

If you have any questions or suggestions, please comment!

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